Administrative Assistant 2 (Project)
Company: Washington State
Posted on: January 16, 2020
DescriptionApplication review will begin the week of January 20,
2020 and the hiring manager reserves the right to make a hiring
decision at any time, so it will be in your best interest to apply
as soon as possible.This project position is expected to last 1.5
yearsThe Pollution Liability Insurance Agenc00y (PLIA) provides an
effective and efficient government funding model that helps owners
and operators meet financial responsibility and environmental
cleanup requirements for underground storage tanks. PLIA has a team
of dedicated professionals committed to open collaboration,
innovative thinking, and delivering high quality service, to ensure
success in meeting our mission. This position reports to the Deputy
Director and provides specialized support to the agency mission by
helping to monitor and implement strategic planning goals, and
prepare agency reports.If you have a passion for public service,
providing excellent customer service, and furthering economic
development and environmental soundness, then PLIA is the ideal
workplace for you. PLIA offers a dynamic work environment that
fosters teamwork, diversity, inclusiveness, and opportunities for
continued learning and professional growth.Who we are looking
for:Because PLIA is a smaller agency, you are going to gain
experience here that you won't in other places. Not only will you
get variety in the type of administrative work you perform, but you
will get to work across all units gaining more experience in both
the work and variety of people!We are looking for someone that
enjoys variety and "wearing many hats." You need to be cheerful,
adaptable, professional, super comfortable with IT, great at
keeping confidentiality, willing to learn new things, and excited
about change.If this sounds like you, we look forward to meeting
you!DutiesSome of what you will enjoy doing will include:
- Work with the deputy to gather requirements, reformat
documents, map and adjust work flows, and complete user acceptance
testing for agency IT solutions.
- Coordinate and schedule project meetings, prepare meeting
materials and maintain project documents. Monitor project schedule
- Perform various accounting functions and fiscal duties such as
processing invoices and assisting higher-level staff with the
preparation and analysis of fiscal reports.
- Perform various administrative tasks to support the Deputy
- Receive visitors.
- Answer and route phone calls.
- Respond to customer inquiries.QualificationsREQUIRED:
- High school graduation or equivalent.
- Minimum one (1) year paid clerical experience or equivalent
- Accounting knowledge from coursework or on-the-job
- Keyboarding at a net speed of 50 words per minute (wpm) or
- Basic knowledge of office equipment: phones, fax, copier,
printer, computers, etc.
- Must be able to maintain strict confidentiality and ethical
behavior at all times.The preferred candidate must also have:
- Positive and professional interpersonal and communication
- Ability to work independently or in a team setting.
- Ability to multi-task in a fast-paced environment.
- Ability to deal well with competing priorities and difficult
- Ability to interpret and apply applicable rules, regulations,
- Knowledge of Microsoft Office software.
- Knowledge of proper grammatical construction; sentence and
paragraph development; basic mathematics.COMPETENCIES -
- Accountability Appropriately balances the quality and
timeliness of work. Is reliable and achieves excellent, timely
results with little need for oversight.
- Communication Actively seek information about agency policy
decisions and programs by reviewing commission meeting notebooks
and the agency intranet and by attending and participating in all
staff meetings. Oral and written communication skills that clearly
and effectively convey information and ideas to individuals within
and outside the agency. Uses language that is appropriate to both
the complexity of the topic and the knowledge and understanding of
the audience. Keeps the supervisor, management, and co-workers
informed of need-to-know items. Shares complete and accurate
information with others.
- Customer Service Build and maintain internal and external
customer satisfaction with the services offered by the agency.
Consistently goes beyond basic service expectations to help
customers or clients, thus providing excellent customer
- Ethics & Integrity Maintains confidentiality. Honors
commitments. Avoids inappropriate situations and actions that
present a conflict of interest or the appearance of a conflict of
interest. Appropriately uses the public's funds and resources.
Earns the trust and respect of others through honesty,
professionalism in all interactions, and consistent demonstration
of ethical behavior.
- Self-Management Identify what needs to be done and proactively
takes appropriate action. Recognize situations that warrant
assertive action and move forward without hesitation.
- Teamwork - Actively take steps to build and maintain effective
cooperative relationships with co-workers and management. Work
within a team (providing assistance and encouragement, sharing
information/expertise; building consensus; showing respect for
others; accepting responsibility and tasks, etc.) to achieve
results that successfully benefit the team and the
agency.COMPETENCIES - ADMINISTRATIVE
- Computer Programs Access and move between multiple computer
programs such as email, a database, word processing programs and
the Internet to search for enter, or update information. Use word
processing and database software at the intermediate level (i.e.
create basic documents; use standard functions to select, edit,
copy, paste, format, and spell check text to; create bulleted and
numbered lists; indent and align paragraphs; use bordering and
shading features; create tables, table of contents, and indices;
create page and section breaks; insert headers and footers; develop
and merge mailing lists and form letters, etc.) Experience using
PowerPoint and photo editing software to create presentations and
edit digital photos.
- Filing Create, use and maintain both paper filing folders and
electronic filing systems.
- Maintain Records Document and update information in written or
electronic form to maintain accurate and complete records.
Examples: logging requests for information, updating customer
accounts, posting data in spreadsheets or databases, etc.
- Operate Office Equipment Operate office machines and equipment
such as telephones, photocopiers, fax machines, CD duplicator,
digital cameras, PDAs, and printers.
- Research Skills - Use the Internet and other research avenues
to find information or collect data. Effectively identify, collect
and organize data in a way that makes the information most useful
for subsequent assessment, analysis, and decision-making.
Accurately document sources.
- Verbal Skills Strong verbal skills to communicate effectively
will all types of internal and external customers in person, by
phone, email, etc.
- Workload Management -Organize and prioritize work, devoting
adequate time and attention to individual tasks. Work efficiently
and handle interruptions appropriately. Transition easily between
tasks, responding quickly and efficiently to work requests.
Successfully return to incomplete tasks and continue work with
minimal need to become reoriented to the task. Regularly evaluate
progress on tasks and adjust organization, priority, time, method,
etc. accordingly. Remain aware of timeframes and successfully meet
deadlines. If deadlines are in jeopardy, appropriately seek
assistance or guidance from the lead worker, supervisor, or
manager. Effectively handle competing priorities and urgent
situations, making sound decisions within short timeframes, and
taking appropriate action. Example: answering multiple telephone
lines while greeting visitors and updating a computer
- Writing and Editing Skills Prepare coherent and meaningful
reports and minutes. Necessary for taking accurate meeting minutes
and creating documents of distribution.PREFERRED:
- Bachelor's degree in business administration, public
administration, environmental or closely allied field.
- More than one (1) year of paid clerical experience.
- Experience in the area of graphic design.
- Proficiency with full Microsoft Suite.
- Ability to apply critical thinking strategies to evaluate and
- Experience in serving, communicating and interacting with
diverse individuals and groupsSupplemental InformationPlease attach
the following documents in order to be considered, failure to do so
may result in you not being considered for the position:
- A letter of interest that shows your personality and voice to
describe why you are the successful candidate and how you meet the
specific qualifications for this position;
- Current resume, detailing experience, and education.
- Writing Sample (your choice of topic) attached to the
applicationNOTE: You will want to ensure you have a current list of
at least three (3) professional references with current contact
information attached or available to provide at the time of
interview.READ THE FOLLOWING INSTRUCTIONS COMPLETELY:
- The initial screening will be based on the contents and
completeness of the "duties summary" section of your application in
Careers.wa.gov, the supplemental questionnaire, and the
completeness of the application material submitted.
- A resume will not substitute for completing the "duties
summary" section of the application, but is still required.
Responses to the supplemental questionnaire regarding work
experience must be reflected in the "duties summary" section of the
- By submitting materials, you are indicating that all
information is true and correct. The state may verify information.
Any untruthful or misleading information is cause for removal from
the applicant pool or dismissal if employed.VETERAN'S
PREFERENCEApplicants who meet the minimum qualifications and wish
to claim Veteran's Preference MUST *attach a copy of their DD214,
or other verification of military service. Please *black out any
personally identifiable data such as social security numbers.Note:
Applicants claiming veteran's preference points must attach the
documentation with each on-line application. If you do not provide
appropriate documentation to qualify for these preference points,
the points will not be awarded.*For additional information on
Veteran's Preference and guidance on how to determine if you are
eligible, *click here.We thank you and are grateful for your
service!The state of Washington is committed to creating a diverse
and inclusive culture. We encourage women, veterans, people of
color, and persons with disabilities to apply. All qualified
applicants will receive consideration for employment without regard
to race, color, religion, sex, national origin, disability status,
protected veteran status, age, gender identity, sexual orientation
or any other characteristic protected by law.Persons with a
disability who need assistance with their application or that need
this announcement in an alternative format, may call (360) 664-1960
or toll free (877) 664-1960. TTY users should first call 711 to
access the Washington Relay Service.Should you have any questions
regarding this position or the online application, contact Angie
Anderson at (360) 407-8446 or email@example.comSalary: $2,844.00 -
$3,682.00 MonthlyLocation: Thurston County Lacey, WAJob Type:
Project (limited duration)Department: Pollution Liability
InsuranceJob Number: 2020-00492Closing: 1/26/2020 11:59 PM
PacificAgency: State of WashingtonAddress: View Job Posting for
Agency Information View Job Posting for Location, Washington,
98504Phone: View Posting for Agency ContactWebsite:
Keywords: Washington State, Lacey , Administrative Assistant 2 (Project), Administration, Clerical , Lacey, Washington
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