FISCAL ANALYST 4 - Payroll Supervisor
Company: Washington State
Posted on: March 15, 2020
DescriptionFiscal Analyst 4 - Payroll Supervisor**Administrative
Operations Division - PayrollLacey, Washington*This recruitment
will remain open until the position is filled, with first review of
applications to occur on February 24, 2020. The hiring manager
reserves the right to make a hiring decision anytime after this
date. *The Washington State Department of Corrections (DOC) is
seeking a highly motivated and qualified individual for the
position of Fiscal Analyst 4 - Payroll Supervisor at the Southwest
Region Business Office in Lacey, Washington.As a member of the DOC
Headquarters Business Services Payroll Team and under the direction
of the Agency Payroll Officer, this position supports the
Department's goals and objectives by developing systems and
processes that ensure that every paycheck created will be treated
as if it were their own and that the fiscal responsibilities to the
State of Washington are met with the highest level of
- Maintain core correctional operations. This position is a
Fiscal Analyst 4 located at the Central Payroll Office. Core
correctional operations are maintained through accurate payroll.
This ensures that the fiscal needs of department staff are
- Focus on the workforce. This position is responsible for
maintaining a positive and respectful workplace climate within
business services and for ethical, fair and sound employee conduct.
The goal is to support a work environment that promotes successful,
satisfied, healthy and productive employees.
- Increase successful reentry of offenders to communities. Staff
contributes to successful reentry by modeling professional and
ethical behavior through respectful interactions with others. This
position contributes to offender reentry by ensuring accurate and
timely payroll for department staff who support this endeavor.
- Improve business practices and performance. This position is
responsible for the effective, accurate and timely management of
payroll and benefits administration. It is responsible for the
effective stewardship of agency resources and to be transparent and
accountable in the performance of its duties. Inherent within this
responsibility is the obligation to improve business practices and
performance when opportunities arise.Application ProcessTo begin
the online application process:
- Click the green 'Apply' button located on the top right corner
of this job posting.
- Sign in or create an account.
- Be sure to attach the following to your completed online
- A cover letter outlining your qualifications.
- A detailed chronological resume'.
- *Unofficial transcripts *verifying required credits and
required courses, or showing "enrolled" in required course(s).
Note: You may be asked to provide a copy of your official
transcripts as part of the selection process.
- And at least three professional referenceswith phone number and
email address for each.
- Click "Accept & Submit" to submit your application.*Incomplete
application packages may disqualify you from the process.
*Duties*Supervise payroll processing operations. *
- Be the resource for payroll processing staff as the technical
- Ensure unit desk/procedure manuals are current.
- Ensure adequate training of fiscal staff by establishing
Performance Development Plans (PDP's) to include key components for
their fiscal responsibilities with target completion
- Maintain an understanding of governing rules, Collective
Bargaining Agreements, and Agency Policy directives.
- Train new employees in processing and additional duties
pertaining to their position and their 90 day training plan.General
Ledger reconciliation review.
- Reconcile a General Ledger.
- Review fiscal staff reconciliation reports for accuracy and
back up documentation.
- Resource for fiscal staff in Agency Financial Reporting System
transaction coding.Petty Cash.
- Review payments prior to issuing.
- Ensure accurate calculation of appropriate deductions.
- Enter petty cash recovery amount into HRMS as necessary.
- Notify appropriate fiscal staff if petty cash payment is due to
Electronic Fund Transfer reversal or lost warrant.Other duties as
- Review and release journal vouchers.Qualifications
- High school diploma or equivalent.
- One year of experience working in the Washington State HRMS
- Three years of relevant professional experience, inclusive of
the above HRMS requirement.
- And a minimum of 18 quarter or 12 semester hours in accounting,
auditing, or budgeting to include required courses in Accounting
201, Accounting 202, and Government Accounting, or their
equivalent, from a college or university whose accreditation is
recognized by the Council for Higher Education Accreditation (CHEA)
or the US Department of Education or foreign equivalent.
- If you are enrolled in the required Accounting courses noted
above, and you are the successful candidate, you must complete the
required credits within 6 months from the date of hire to meet the
position's qualifications. The probationary period may be extended
up to twelve months for the reason of course schedule conflicts
only. Failure to achieve credits in the required courses at the end
of six months, or twelve months as the result of scheduling
conflicts, will result in termination of the probationary
- A Bachelor's degree in finance or a related field from a
college or university whose accreditation is recognized by the
Council for Higher Education Accreditation (CHEA) or the US
Department of Education or foreign equivalent.
- One year experience as a Payroll supervisor or lead (informal
problem solving, training new employees, providing
input/information to higher level supervisor on issues or concerns
and reviewing and distributing work).*A degree in a related field
(and required courses) may substitute for work experience. But
experience may not substitute for education
requirements.Supplemental InformationThe mission of DOC is to
improve public safety by positively changing lives. For additional
information about our agency, visit doc.wa.gov.IMPORTANT NOTES
- Include a minimum of three professional references with your
application. A professional reference is defined as an individual
who has been paid to supervise your work and can attest to your
work performance, technical skills, and job competencies. If you do
not have any or sufficient professional references, include
non-related professionals, such as educators or other professional
- Phone number AND email address are required for all
- Prior to a new hire, a background check including criminal
record history will be conducted. Information from the background
check will not necessarily preclude employment but will be
considered in determining the applicant's suitability and
competence to perform in the position.
- Employees may work directly with or in close proximity to
incarcerated individuals in a potentially hazardous setting.
Consider this when deciding whether to apply.
- We are committed to maintaining a drug and alcohol free work
environment, and our employees are expected to comply with all
state and federal laws. A pre-employment drug test may be
administered as part of the selection process, and applicants who
test positive for any controlled substances, will be disqualified
- Oleoresin Capsicum (OC) is an aerosol pepper spray made
available as a means of self-defense and/or de-escalation.
Applicants with sensitivities or allergies are encouraged to ask
about the level of exposure they could expect in this
- Animal care projects are a common component of most Washington
State prisons, including dog and cat programs. Applicants with
animal sensitivities or allergies are encouraged to ask about the
level of exposure they could expect in this position.
- Tuberculosis (TB) is a priority health issue for DOC employees.
The successful candidate may be required to provide valid proof of
a baseline TB skin test within 60 days from the date of hire. When
positive tests result, further information, testing and treatment
may also be required. Employment is not contingent upon test
results.*We are committed to hiring individuals who possess core
diversity competencies *
- Foster a positive attitude and openness toward the ever
changing social and cultural makeup of the workplace.
- Work effectively with people of different perspectives,
abilities, disabilities, races, religions, ages, lifestyle
preferences and social, ethnic and cultural backgrounds.
- Respectfully acknowledge people's differences and recognize
these differences as important and valuable.
- Promote inclusiveness.
- Be culturally sensitive and appropriate.
- Respect and value diverse backgrounds and traditions.DOC is an
equal opportunity employer and does not discriminate on the basis
of race, creed, color, national origin, sex, marital status, sexual
orientation, gender identity diversity, age, honorably discharged
veteran, veteran status, genetic information, or the presence of
any sensory, mental or physical disability or the use of a trained
guide dog or service animal by a person with a disability.For
questions about this recruitment, or to request reasonable
accommodation in the application process, email
email@example.com or call us at (360) 407-5732. For
TTY service, call the Washington Relay Service at 7-1-1 or
1-800-833-6388.Salary: $4,788.00 - $6,281.00 MonthlyLocation:
Thurston County Lacey, WAJob Type: Full Time - PermanentDepartment:
Dept. of CorrectionsJob Number: 2020-01419Closing:
ContinuousAgency: State of WashingtonAddress: View Job Posting for
Agency Information View Job Posting for Location, Washington,
98504Phone: View Posting for Agency ContactWebsite:
Keywords: Washington State, Lacey , FISCAL ANALYST 4 - Payroll Supervisor, Human Resources , Lacey, Washington
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