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FISCAL ANALYST 4 - Payroll Supervisor

Company: Washington State
Location: Lacey
Posted on: March 15, 2020

Job Description:

DescriptionFiscal Analyst 4 - Payroll Supervisor**Administrative Operations Division - PayrollLacey, Washington*This recruitment will remain open until the position is filled, with first review of applications to occur on February 24, 2020. The hiring manager reserves the right to make a hiring decision anytime after this date. *The Washington State Department of Corrections (DOC) is seeking a highly motivated and qualified individual for the position of Fiscal Analyst 4 - Payroll Supervisor at the Southwest Region Business Office in Lacey, Washington.As a member of the DOC Headquarters Business Services Payroll Team and under the direction of the Agency Payroll Officer, this position supports the Department's goals and objectives by developing systems and processes that ensure that every paycheck created will be treated as if it were their own and that the fiscal responsibilities to the State of Washington are met with the highest level of integrity.

  • Maintain core correctional operations. This position is a Fiscal Analyst 4 located at the Central Payroll Office. Core correctional operations are maintained through accurate payroll. This ensures that the fiscal needs of department staff are met.
  • Focus on the workforce. This position is responsible for maintaining a positive and respectful workplace climate within business services and for ethical, fair and sound employee conduct. The goal is to support a work environment that promotes successful, satisfied, healthy and productive employees.
  • Increase successful reentry of offenders to communities. Staff contributes to successful reentry by modeling professional and ethical behavior through respectful interactions with others. This position contributes to offender reentry by ensuring accurate and timely payroll for department staff who support this endeavor.
  • Improve business practices and performance. This position is responsible for the effective, accurate and timely management of payroll and benefits administration. It is responsible for the effective stewardship of agency resources and to be transparent and accountable in the performance of its duties. Inherent within this responsibility is the obligation to improve business practices and performance when opportunities arise.Application ProcessTo begin the online application process:
    • Click the green 'Apply' button located on the top right corner of this job posting.
    • Sign in or create an account.
    • Be sure to attach the following to your completed online application:
    • A cover letter outlining your qualifications.
    • A detailed chronological resume'.
    • *Unofficial transcripts *verifying required credits and required courses, or showing "enrolled" in required course(s). Note: You may be asked to provide a copy of your official transcripts as part of the selection process.
    • And at least three professional referenceswith phone number and email address for each.
    • Click "Accept & Submit" to submit your application.*Incomplete application packages may disqualify you from the process. *Duties*Supervise payroll processing operations. *
      • Be the resource for payroll processing staff as the technical expert.
      • Ensure unit desk/procedure manuals are current.
      • Ensure adequate training of fiscal staff by establishing Performance Development Plans (PDP's) to include key components for their fiscal responsibilities with target completion timeframes.
      • Maintain an understanding of governing rules, Collective Bargaining Agreements, and Agency Policy directives.
      • Train new employees in processing and additional duties pertaining to their position and their 90 day training plan.General Ledger reconciliation review.
      • Reconcile a General Ledger.
      • Review fiscal staff reconciliation reports for accuracy and back up documentation.
      • Resource for fiscal staff in Agency Financial Reporting System transaction coding.Petty Cash.
      • Review payments prior to issuing.
      • Ensure accurate calculation of appropriate deductions.
      • Enter petty cash recovery amount into HRMS as necessary.
      • Notify appropriate fiscal staff if petty cash payment is due to Electronic Fund Transfer reversal or lost warrant.Other duties as assigned.
      • Review and release journal vouchers.Qualifications
      • High school diploma or equivalent.
      • One year of experience working in the Washington State HRMS payroll system.
      • Three years of relevant professional experience, inclusive of the above HRMS requirement.
      • And a minimum of 18 quarter or 12 semester hours in accounting, auditing, or budgeting to include required courses in Accounting 201, Accounting 202, and Government Accounting, or their equivalent, from a college or university whose accreditation is recognized by the Council for Higher Education Accreditation (CHEA) or the US Department of Education or foreign equivalent.
      • If you are enrolled in the required Accounting courses noted above, and you are the successful candidate, you must complete the required credits within 6 months from the date of hire to meet the position's qualifications. The probationary period may be extended up to twelve months for the reason of course schedule conflicts only. Failure to achieve credits in the required courses at the end of six months, or twelve months as the result of scheduling conflicts, will result in termination of the probationary appointment.Preferred/Desired Qualifications
        • A Bachelor's degree in finance or a related field from a college or university whose accreditation is recognized by the Council for Higher Education Accreditation (CHEA) or the US Department of Education or foreign equivalent.
        • One year experience as a Payroll supervisor or lead (informal problem solving, training new employees, providing input/information to higher level supervisor on issues or concerns and reviewing and distributing work).*A degree in a related field (and required courses) may substitute for work experience. But experience may not substitute for education requirements.Supplemental InformationThe mission of DOC is to improve public safety by positively changing lives. For additional information about our agency, visit doc.wa.gov.IMPORTANT NOTES
          • Include a minimum of three professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, include non-related professionals, such as educators or other professional associates.
          • Phone number AND email address are required for all professional references.
          • Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
          • Employees may work directly with or in close proximity to incarcerated individuals in a potentially hazardous setting. Consider this when deciding whether to apply.
          • We are committed to maintaining a drug and alcohol free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.
          • Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
          • Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
          • Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment may also be required. Employment is not contingent upon test results.*We are committed to hiring individuals who possess core diversity competencies *
            • Foster a positive attitude and openness toward the ever changing social and cultural makeup of the workplace.
            • Work effectively with people of different perspectives, abilities, disabilities, races, religions, ages, lifestyle preferences and social, ethnic and cultural backgrounds.
            • Respectfully acknowledge people's differences and recognize these differences as important and valuable.
            • Promote inclusiveness.
            • Be culturally sensitive and appropriate.
            • Respect and value diverse backgrounds and traditions.DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity diversity, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.For questions about this recruitment, or to request reasonable accommodation in the application process, email christine.salvador@doc1.wa.gov or call us at (360) 407-5732. For TTY service, call the Washington Relay Service at 7-1-1 or 1-800-833-6388.Salary: $4,788.00 - $6,281.00 MonthlyLocation: Thurston County Lacey, WAJob Type: Full Time - PermanentDepartment: Dept. of CorrectionsJob Number: 2020-01419Closing: ContinuousAgency: State of WashingtonAddress: View Job Posting for Agency Information View Job Posting for Location, Washington, 98504Phone: View Posting for Agency ContactWebsite: http://www.careers.wa.gov

Keywords: Washington State, Lacey , FISCAL ANALYST 4 - Payroll Supervisor, Human Resources , Lacey, Washington

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