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Fiscal Analyst 1 - Payroll

Company: State of Washington Dept. of Corrections
Location: Lacey
Posted on: January 8, 2021

Job Description:

DescriptionFiscal Analyst 1Administrative Operations Division - PayrollLacey, WashingtonThis position will remain open until filled, however, first reviews will begin on Monday, January 11, 2021. It will be to your advantage to submit your application packet before this date. We will remove this posting once the position has been filled.We are reposting this position in order to widen the candidate pool. If you applied or interviewed for the previous recruitment #2020-06926, you do not need to re-apply. If you are not sure, you are welcome to apply again.The Washington State Department of Corrections (DOC) is seeking a highly motivated and qualified individual to fill a permanent Fiscal Analyst 1 (FA1) position with the Payroll Unit located at the Southwest Region Business Office in Lacey, WA. The successful candidate will have completed and passed Accounting 201 and Accounting 202, or their equivalent, from an accredited college or university. See a complete list of requirements, as well as an option for those that have completed one of the two required courses, under Qualifications below.As a member of the DOC Headquarters Business Services Payroll Team, and under the direction of the Agency Payroll Officer, this position supports the Department's goals and objectives by developing systems and processes that ensure that every paycheck created will be treated as if it were their own and that the fiscal responsibilities to the State of Washington are met with the highest level of integrity.The Department of Corrections Strategic Plan focuses on four major goals in support of the agency mission. The work of this position is directly linked to those goals and is represented in the following four categories:

  • Maintain core correctional operations. This position is a Fiscal Analyst 1 located at the Central Payroll Office. Core correctional operations are maintained through accurate payroll. This ensures that the fiscal needs of department staff are met.
  • Focus on the workforce. This position is responsible for maintaining a positive and respectful workplace climate within business services and for ethical, fair and sound employee conduct. The goal is to support a work environment that promotes successful, satisfied, healthy and productive employees.
  • Increase successful reentry of offenders to communities. Staff contributes to successful reentry by modeling professional and ethical behavior through respectful interactions with others. This position contributes to offender reentry by ensuring accurate and timely payroll for department staff who support this endeavor.
  • Improve business practices and performance. This position is responsible for the effective, accurate and timely management of payroll and benefits administration. It is responsible for the effective stewardship of agency resources and to be transparent and accountable in the performance of its duties. Inherent within this responsibility is the obligation to improve business practices and performance when opportunities arise.APPLICATION PROCESSTo begin the online application process:
    • Click the green 'Apply' button on the job posting and sign in or create an account.
    • Be sure to attach the following to your completed online application:
      • A cover letter outlining your qualifications.
      • A detailed chronological resume.
      • A copy of you unofficial transcripts verifying required credits and required courses. Note: You may be asked to provide a copy of your official transcripts as part of the selection process.
      • And make sure you include at least three professional references with phone number and email address for each within your online application.
      • Click "Accept & Submit" to submit your application.Incomplete application packages may disqualify you from the selection process.DutiesPayroll and benefits processing:
        • Set up new hires, process rehires, transfers, separations, shift differential, and all other actions within the Human Resource Management System (HRMS) and/or PAY1.
        • Audit Public Employees Benefits Board (PEBB) worksheet for accuracy and process appropriately.
        • Establish, maintain and monitor benefits in compliance with the Health Care Authority (HCA), the Office of Financial Management (OFM), Collective Bargaining Agreements (CBA) and the Agency.
        • Provide special pay for K9 handlers, dual language employees, defensive tactics trainers, etc.
        • Timekeeping, as appropriate.
        • Investigate and correct any HRMS redline and financial errors - Automated Liability Appointment Solution (ALAS) or RPCIPE.
        • Complete daily filing using established payroll procedure.Audit, review and research:
          • Establish, monitor and maintain hardcopy files folders for all employees.
          • Review HRMS input and output of financial data relative to semi-monthly payroll actions.
          • Assist in overpayment research.Audit leave:
            • Work with institutional payroll to monitor, reconcile, and adjust leave balance.
            • Deliver pertinent information to the appropriate FA2 regarding active military, extended leave without pay (LWOP) and Family Medical Leave for processing.Other duties, as assigned.QualificationsRequired Qualifications
              • High School diploma or equivalent.
              • One year of accounting and/or payroll experience as a Fiscal Technician 2 or equivalent. (Examples of equivalent experience include accounting, budgeting, auditing, payroll, time keeping, and fiscal work.)
              • Two accounting courses* to include, 6 semester or 9 quarter hours in accounting, auditing, or budgeting from an accredited institution whose accreditation is recognized by the US Department of Education or the Council for Higher Education Accreditation (CHEA) or foreign equivalent. *The required courses must include Accounting 201 and Accounting 202**, or their equivalent.OR
                • A Bachelor's degree from an accredited college or university whose accreditation is recognized by the U.S. Department of Education or the Council for Higher Education Accreditation (CHEA), which includes 18 quarter or 12 Semester hours in accounting, auditing, or budgeting.
                • Course work must include Accounting 201 and Accounting 202**, or their equivalent.**Regarding Accounting 201/202: If you have one but not both of the required accounting classes, Accounting 201 & Accounting 202, and you are the successful candidate, you must complete the required credits within six months from the date of hire to meet the position's qualifications. The probationary period may be extended up to twelve months for the reason of course schedule conflicts only. Failure to achieve credits in the required courses at the end of sic months, or twelve months as the result of scheduling conflicts, will result in termination of the probationary appointment.Note: A degree may substitute for work experience. But experience may not substitute for education credits.Supplemental InformationThe mission of DOC is to improve public safety by positively changing lives. For additional information about our agency, visit doc.wa.gov.IMPORTANT NOTES
                  • Include a minimum of three professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, include non-related professionals, such as educators or other professional associates.
                  • Phone number AND email address are required for all professional references.
                  • Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
                  • Employees may work directly with or in close proximity to incarcerated individuals in a potentially hazardous setting. Consider this when deciding whether to apply.
                  • We are committed to maintaining a drug and alcohol free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.
                  • Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
                  • Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
                  • Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment may also be required. Employment is not contingent upon test results.We are committed to hiring individuals who possess core diversity competencies
                    • Foster a positive attitude and openness toward the ever changing social and cultural makeup of the workplace.
                    • Work effectively with people of different perspectives, abilities, disabilities, races, religions, ages, lifestyle preferences and social, ethnic and cultural backgrounds.
                    • Respectfully acknowledge people's differences and recognize these differences as important and valuable.
                    • Promote inclusiveness.
                    • Be culturally sensitive and appropriate.
                    • Respect and value diverse backgrounds and traditions.DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity diversity, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.For questions about this recruitment, or to request reasonable accommodation in the application process, email christine.salvador@doc1.wa.gov or call us at (360) 407-5732. For TTY service, call the Washington Relay Service at 7-1-1 or 1-800-833-6388.

Keywords: State of Washington Dept. of Corrections, Lacey , Fiscal Analyst 1 - Payroll, Human Resources , Lacey, Washington

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